Free Download · Updated May 2026
Free Invoice Template
Word & Google Docs
📄 2 Templates
⬇ .docx Format
🔢 Auto-Totals
🧾 Tax / GST Ready
✏️ Fully Editable
Download Your Free Invoice Template
Two professionally formatted invoice templates — one for general freelance use, one with GST/Tax columns. Both download as .docx files, editable in Word, Google Docs, or LibreOffice.
Standard Freelance Invoice
Clean, professional. Description, qty, rate, amount. Works for any service or product.
Download .docx
Tax / GST Invoice
Includes separate GST/Tax column. Required for VAT-registered businesses in UK, AU, IN, and EU.
Download .docx
Whether you’re a freelancer sending your first invoice or a small business owner who needs a clean, professional format — these templates cover everything. Fill in your details, send as PDF, and get paid.
How to use: Download the .docx file → open in Word or Google Docs → replace the [bracketed fields] with your actual details → save as PDF → send to client.
What Every Invoice Must Include
A professional invoice has specific elements that protect you legally and make it easy for clients to pay. Missing any of these can cause payment delays:
| Field | What to Write | Status |
|---|---|---|
| Invoice Number | Unique ID per invoice (e.g. INV-001). Use for tracking and tax records. | Required |
| Invoice Date | The date you issued the invoice | Required |
| Due Date | When payment is expected — e.g. Net 30, Net 15, or Due on Receipt | Required |
| Your Business Details | Name, address, email, phone. Add ABN/GST number if applicable. | Required |
| Client Details | Client name or company, address, and email | Required |
| Line Items | Description of each service/product, quantity, unit rate, and total | Required |
| Subtotal | Total before tax | Required |
| Tax / GST | Tax rate and amount — required if you’re VAT/GST registered | If applicable |
| Total Due | Final amount the client owes | Required |
| Payment Method | Bank transfer details, PayPal, Stripe, cheque — however you accept payment | Required |
| Notes / Terms | Late payment fees, thank you message, or specific terms | Recommended |
The 2 Templates (Preview)
Template 1 — Standard Freelance Invoice
Best for: freelancers, consultants, and small businesses sending invoices without a tax registration requirement.
Standard · Freelance & Small Business
⬇ Download .docx
INVOICE [Your Business Name]
[Address] | [Email] | [Phone] ────────────────────────────────────────────────────────── BILL TO INVOICE # [INV-001] [Client Name / Company] DATE [Issue Date] [Client Address] DUE DATE [Due Date] [Client Email] PROJECT [Project Name] ┌──────────────────────────────┬───────┬────────────┬────────────┐ │ DESCRIPTION │ QTY │ RATE │ AMOUNT │ ├──────────────────────────────┼───────┼────────────┼────────────┤ │ [Service / Item 1] │ [1] │ $[0.00] │ $[0.00] │ │ [Service / Item 2] │ [1] │ $[0.00] │ $[0.00] │ │ [Service / Item 3] │ [1] │ $[0.00] │ $[0.00] │ └──────────────────────────────┴───────┴────────────┴────────────┤ Subtotal $[0.00] │ Tax $[0.00] │ TOTAL DUE $[0.00] │ └ NOTES: [Payment due within 30 days. Thank you for your business.] PAYMENT: [Bank Transfer / PayPal] Account: [Details]
[Address] | [Email] | [Phone] ────────────────────────────────────────────────────────── BILL TO INVOICE # [INV-001] [Client Name / Company] DATE [Issue Date] [Client Address] DUE DATE [Due Date] [Client Email] PROJECT [Project Name] ┌──────────────────────────────┬───────┬────────────┬────────────┐ │ DESCRIPTION │ QTY │ RATE │ AMOUNT │ ├──────────────────────────────┼───────┼────────────┼────────────┤ │ [Service / Item 1] │ [1] │ $[0.00] │ $[0.00] │ │ [Service / Item 2] │ [1] │ $[0.00] │ $[0.00] │ │ [Service / Item 3] │ [1] │ $[0.00] │ $[0.00] │ └──────────────────────────────┴───────┴────────────┴────────────┤ Subtotal $[0.00] │ Tax $[0.00] │ TOTAL DUE $[0.00] │ └ NOTES: [Payment due within 30 days. Thank you for your business.] PAYMENT: [Bank Transfer / PayPal] Account: [Details]
🟡 Yellow = replace with your details
⬇ Download Formatted .docx
Template 2 — Tax / GST Invoice
Best for: VAT-registered businesses in the UK, GST-registered businesses in Australia, India, Canada, and EU businesses. The GST/Tax column is a legal requirement in many jurisdictions.
Tax / GST · VAT Ready
⬇ Download .docx
TAX INVOICE
[Business Name] | ABN/GST: [Number]
FROM INVOICE #: [INV-001]
[Your Name / Business] DATE: [Issue Date]
[Address] DUE: [Due Date]
[Email] | [Phone]
BILL TO: [Client Name / Company] | [Client Address]
┌──────────────────────┬──────┬───────────┬──────────┬──────────┐
│ DESCRIPTION │ QTY │ UNIT PRICE│ GST │ TOTAL │
├──────────────────────┼──────┼───────────┼──────────┼──────────┤
│ [Item / Service 1] │ [1] │ $[0.00] │ $[0.00] │ $[0.00] │
│ [Item / Service 2] │ [1] │ $[0.00] │ $[0.00] │ $[0.00] │
│ [Item / Service 3] │ [1] │ $[0.00] │ $[0.00] │ $[0.00] │
└──────────────────────┴──────┴───────────┼──────────┼──────────┤
Subtotal │ $[0.00] │ $[0.00] │
TOTAL DUE │ │ $[0.00] │
└──────────┴──────────┘
Payment Terms: [Net 30 / Due on Receipt]
Account: [Bank Name] BSB: [000-000] Acc #: [00000000]
[Business Name] | ABN/GST: [Number]
🟡 Yellow = replace with your details
⬇ Download Formatted .docx
💼
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Try FreshBooks Free →Which Template Should You Use?
| Your Situation | Use This Template | Why |
|---|---|---|
| Freelancer, no tax registration | Standard Freelance | Clean and simple — no tax column needed |
| UK VAT-registered business | Tax / GST Invoice | VAT must be shown separately by law |
| Australian GST-registered business | Tax / GST Invoice | ATO requires GST shown on all tax invoices |
| Indian business (GST registered) | Tax / GST Invoice | GST-compliant format required by law |
| US freelancer / sole trader | Standard Freelance | No VAT in the US — add sales tax manually if needed |
| Agency billing a client | Standard Freelance | Multiple line items format works perfectly |
6 Invoice Tips to Get Paid Faster
01
Always include a due date
Invoices without a due date get paid last. “Net 14” or “Due 15 May” is much better than no date at all.
02
Send as PDF, not Word
A PDF can’t be accidentally edited by the client. Always export to PDF before sending.
03
Add late payment terms
Include a line like “1.5% interest per month on overdue invoices.” It’s rarely enforced but dramatically speeds up payment.
04
Number every invoice
INV-001, INV-002… Sequential numbering makes tax time easy and looks professional.
05
Follow up on day 1 of overdue
Don’t wait a week. A polite email on the due date saying “just checking this got through” works extremely well.
06
Keep a copy of every invoice
Store all invoices in a folder by year. You’ll need them for tax returns and any payment disputes.
Invoice Do’s and Don’ts
✓ Do This
- Include a unique invoice number
- Specify the exact due date
- List each service as a separate line item
- Send as PDF, not editable Word
- Include your payment method clearly
- Follow up if payment is late
✗ Avoid This
- Vague descriptions like “work done”
- Forgetting to include the due date
- Sending without your contact details
- Using the same invoice number twice
- Skipping tax details if you’re registered
- Waiting weeks before following up
Frequently Asked Questions
What’s the difference between an invoice and a receipt?
An invoice is sent before payment — it’s a request for money. A receipt is issued after payment — it’s proof that money was received. Always send an invoice first, then a receipt once the client pays.
Do I need to charge tax on my invoice?
Only if you’re registered for tax (VAT in the UK/EU, GST in Australia, India, or Canada, Sales Tax in some US states). If you’re a sole trader under the VAT/GST threshold in your country, you don’t need to charge it. Check your local tax authority’s website if unsure.
How do I convert my Word invoice to PDF?
In Microsoft Word: File → Save As → choose PDF from the format dropdown. In Google Docs: File → Download → PDF Document. Always send clients the PDF version — not the editable .docx file.
What does “Net 30” mean on an invoice?
Net 30 means payment is due within 30 calendar days of the invoice date. Other common terms are Net 14 (14 days), Net 7 (7 days), and “Due on Receipt” (pay immediately). Use shorter terms for new clients.
Can I use these templates for free?
Yes — all templates on Templatesandformats.com are completely free to download, edit, and use for personal and commercial purposes. No sign-up required.
✍️
Before you send — check it’s perfect
Run your invoice notes and email through Grammarly to catch any errors before the client sees them. First impressions on paper matter.
Check with Grammarly Free →